elseco Office Administrator Jobs are available in Dubai for candidates looking for an opportunity in office administration and business operations. elseco is seeking an Office Administrator to support its Dubai offices with facilities management, vendor coordination, expense tracking, travel arrangements, visitor support and other administrative activities.
The position is based in Dubai, United Arab Emirates, and requires a university degree along with strong Excel, Word and PowerPoint skills. The selected candidate will work under the Operations & Brand Director and provide administrative support across elseco and its ATOM technology platform.
The role also includes coordinating office supplies, maintenance, access arrangements, internal events, visa administration and DIFC Portal activities. Candidates interested in elseco Office Administrator Jobs in Dubai can review the vacancy details and apply through the company’s official recruitment channel.
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About elseco
elseco is a high-technology specialty insurance underwriting agency and Lloyd’s Coverholder. The company is headquartered in the Dubai International Financial Centre and is regulated by the Dubai Financial Services Authority.
The organisation works with numerous insurance and reinsurance companies, including Lloyd’s syndicates. Its business has developed across several specialist insurance areas, including:
- Space insurance
- Aviation insurance
- Accident & Health insurance
- Energy insurance
elseco has also developed its technology platform, ATOM, which plays an important role in the company’s operations and future growth plans.
The group has a presence in several international locations, including Dubai, London, Zurich, Paris and Washington DC.
Office Administrator Jobs in Dubai – Job Overview
The Office Administrator will help manage administrative and workplace operations across the Dubai offices of elseco and ATOM.
The position reports to the Operations & Brand Director. The role combines office administration, facilities coordination, vendor management, expense monitoring and general operational support.
Key job details
- Job Title: Office Administrator
- Company: elseco
- Location: Dubai, United Arab Emirates
- Work Location: Dubai
- Department: Office Administration / Operations
- Experience: 6 to 8 years of office coordination experience
- Education: University Degree
- Key Skill: Strong Excel knowledge
- Reporting To: Operations & Brand Director
Office Administration Responsibilities
The successful candidate will be responsible for supporting a broad range of office and administrative activities. The position requires regular coordination with employees, visitors, vendors, IT teams and building management.
One of the important responsibilities is maintaining company expense records. The Office Administrator will monitor and update expenses daily using Excel and take responsibility for the annual administration and office expense budget covering both Dubai offices.
The role also includes maintaining administrative files and records for elseco and ATOM. Accurate record keeping will be an important part of the position.
Workplace and visitor coordination
The Office Administrator will help ensure that the workplace remains organised, professional and welcoming.
Responsibilities include:
- Welcoming employees and visitors
- Maintaining adequate office supplies
- Preparing meeting rooms
- Arranging refreshments for meetings
- Supporting Leadership Team visitor arrangements
- Answering the company’s mainline telephone
- Directing calls and messages to the appropriate people
- Coordinating office-related requirements
The position also requires regular interaction with visitors and employees. Therefore, professional communication and presentation are important aspects of the role.
Facilities and Vendor Management
Another major part of the Office Administrator position involves workplace facilities and external service providers.
The employee will coordinate with vendors and building management for different office requirements. This can include maintenance, cleaning, office equipment, plants and workplace services.
The role also involves overseeing fire safety contracts and other facilities-related arrangements.
Where required, the Office Administrator will compare vendors, obtain quotations and coordinate service providers. The position may also involve negotiating rates for office and business requirements.
Other facilities-related duties include arranging:
- Office permits
- Deliveries
- Parking access
- Maintenance visits
- Office access
- Visitor access
- Employee access cards
- Other workplace requirements
The candidate will also coordinate with IT and Building Management regarding office access, passes and facilities requirements at CPT and Gate Avenue.
Travel and Administrative Support
The Office Administrator will provide travel-related administrative support to the Leadership Team and employees when required.
The role can include making travel arrangements and coordinating the necessary administrative details.
In addition, the employee will manage corporate merchandise, business cards, access cards and other office materials.
The position also includes responsibility for employee loyalty and reward programmes, including programmes such as Business Skywards.
Visa and DIFC Portal Administration
Visa administration is another important responsibility associated with this Office Administrator vacancy.
The successful candidate will coordinate activities related to:
- Visa applications
- Visa renewals
- Visa cancellations
- Non-sponsored card applications
- DIFC Portal administration
The role therefore requires careful handling of administrative records and coordination with relevant parties.
Internal Events and Communications Support
The Office Administrator will also assist with internal company events.
This includes coordinating logistical requirements such as venues and catering. The employee may also support other administrative projects depending on business requirements.
The position further includes administrative assistance for internal and external communications. This may involve formatting, distribution and logistical arrangements under the direction of the Operations & Brand Director.
The role does not require the employee to own the content or messaging. Instead, the candidate will provide administrative and formatting support as directed.
Educational Qualification
A University Degree is required for the Office Administrator position at elseco.
Candidates should also have relevant office coordination experience and the ability to manage administrative responsibilities in a professional business environment.
Experience Required
elseco is seeking candidates with 6 to 8 years of office coordination experience.
This requirement indicates that the vacancy is intended for candidates with substantial experience in office administration and workplace coordination.
Applicants should be comfortable managing multiple responsibilities, coordinating with different teams and handling day-to-day administrative requirements efficiently.
Skills Required
Strong Excel skills are specifically required for this position.
The candidate should be comfortable using Excel for activities such as expense monitoring, budget tracking and expense reporting.
The company also requires proficiency in:
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Written English communication
- Verbal English communication
- Office coordination
- Vendor coordination
- Facilities management
- Administrative record keeping
The role also requires candidates to be comfortable working with new technologies and systems.
Professional Requirements
elseco is looking for a candidate who can maintain a professional approach while managing multiple office responsibilities.
The requirements include attention to detail, a positive approach to work and the ability to find practical solutions to administrative issues.
The candidate should also be able to develop and maintain good working relationships with employees across elseco and ATOM.
Since the role involves interaction with employees, visitors, vendors and leadership, strong communication and a professional manner are important.
Job Location
The Office Administrator position is based in Dubai, United Arab Emirates.
The vacancy specifically requires the candidate to live in Dubai. Applicants considering the position should therefore take the stated location requirement into account before applying.
Salary and Benefits
The available job information does not specify a salary package or employee benefits for this Office Administrator vacancy.
Candidates should refer to the official job posting or discuss compensation and benefits with the employer during the recruitment process.
Application Information
Candidates interested in Office Administrator Jobs in Dubai with elseco should review the official vacancy details carefully before submitting an application.
Applicants should ensure that their CV clearly presents their:
- University degree
- Office coordination experience
- Excel skills
- Administrative experience
- Facilities or vendor coordination experience
- Communication skills
- Relevant Dubai-based experience, where applicable
Since the position requires 6 to 8 years of office coordination experience, candidates should highlight relevant responsibilities and previous office administration work clearly in their CV.
Official Apply Link: The vacancy was provided through elseco’s LinkedIn job listing. Candidates should use the employer’s official recruitment channel to check the current application status and submit their application.
Key Points for Applicants
Before applying for this Office Administrator vacancy, candidates should check the following requirements:
- University Degree is required.
- 6 to 8 years of office coordination experience is required.
- Strong Excel skills are essential.
- Knowledge of Word and PowerPoint is required.
- The position is based in Dubai.
- Candidates are required to live in Dubai.
- Excellent English communication skills are expected.
- The role involves facilities and vendor coordination.
- Visa and DIFC Portal administration form part of the responsibilities.
- Salary details are not mentioned in the available vacancy information.
How to Apply for elseco Office Administrator Jobs in Dubai
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Documents to Keep Ready
Candidates can keep the following information and documents ready before applying:
- Updated CV or resume
- University degree details
- Details of 6–8 years of relevant office coordination experience
- Excel and Microsoft Office skills
- Previous employment information
- Relevant administrative and facilities management experience
- Contact details and current location
The available vacancy information does not specify a separate list of mandatory documents. Applicants should therefore follow the requirements shown on the official application page.
Selection Process
The available job posting does not provide a detailed selection process for the Office Administrator position.
Typically, candidates should carefully present their relevant experience and qualifications during the application stage. Any further interview or assessment details should be confirmed directly through elseco’s recruitment process.
Why This Role Requires Strong Administrative Skills
The Office Administrator position covers more than routine clerical work. The selected candidate will coordinate several aspects of the workplace, including office supplies, facilities, visitors, vendors, travel arrangements, expenses and administrative records.
The employee will also work with the Leadership Team and Operations & Brand Director. As a result, the role requires good organisation, communication and attention to detail.
Strong Excel knowledge is particularly important because the position includes daily expense updates, budget monitoring and expense reporting.
Career Opportunities in Office Administration
Office administration roles can involve a wide range of operational responsibilities. Experience in areas such as facilities management, vendor coordination, budgeting, travel arrangements and workplace services can provide exposure to different parts of business operations.
At elseco, the Office Administrator will work across both elseco and ATOM offices in Dubai. The role therefore provides exposure to administrative activities within a technology-focused specialty insurance organisation.
However, the available vacancy does not provide specific information about promotion timelines, salary progression or a defined career path. Candidates should discuss these matters directly with the employer if they are important to their decision.
Important Things to Check Before Applying
Applicants should review the vacancy carefully and confirm that they meet the main requirements.
1. Education
A university degree is required for the position.
2. Experience
The company specifies 6 to 8 years of office coordination experience.
3. Excel Skills
Strong Excel skills are essential. The role involves formulas, budget tracking and expense reporting.
4. Location
The position is Dubai-based, and the vacancy states that candidates are required to live in Dubai.
5. Communication
Excellent written and verbal English communication skills are required.
6. Administrative Responsibilities
Candidates should be comfortable handling multiple administrative duties, including facilities, vendors, visitors, travel and office records.
About ATOM and elseco
The Office Administrator will support both elseco and ATOM offices. ATOM is described by elseco as its technology platform and an important part of the company’s development and future plans.
elseco operates within the specialty insurance sector and has expanded its business across areas such as space, aviation, accident and health, and energy insurance.
The group has an international presence, with locations including Dubai, London, Zurich, Paris and Washington DC.
Office Administrator Vacancy – Quick Summary
| Job Detail | Information |
|---|---|
| Position | Office Administrator |
| Company | elseco |
| Location | Dubai, UAE |
| Education | University Degree |
| Experience | 6–8 years |
| Excel | Strong skills required |
| Word & PowerPoint | Proficiency required |
| English | Excellent written and verbal skills |
| Dubai Residence | Required |
| Salary | Not specified |
| Benefits | Not specified |
| Reporting To | Operations & Brand Director |
Frequently Asked Questions
Is elseco hiring an Office Administrator in Dubai?
Yes. The provided vacancy is for an Office Administrator position with elseco in Dubai, United Arab Emirates.
What qualification is required for the Office Administrator role?
A university degree is required for the position.
How much experience is required?
The vacancy requires 6 to 8 years of office coordination experience.
Is Excel knowledge required?
Yes. Strong Excel skills are essential for the position, particularly for expense tracking, budget monitoring and expense reporting.
Does the position require living in Dubai?
Yes. The vacancy states that the position is Dubai-based and requires the candidate to live in Dubai.
What are the main responsibilities?
The role includes office administration, facilities management, vendor coordination, expense tracking, travel arrangements, visitor support, office supplies, visa administration and DIFC Portal coordination.
Is the salary mentioned?
No. The available vacancy information does not state a salary amount.
Where can candidates apply?
Candidates should use the official elseco recruitment channel or the employer’s current job listing to check the application procedure and submit their application.
Final Reminder for Job Seekers
The elseco Office Administrator Jobs in Dubai vacancy is focused on office operations and administrative coordination. Candidates should ensure that they meet the university degree and 6–8 years of office coordination experience requirements before applying.
Strong Excel knowledge, professional English communication, attention to detail and experience handling office operations are among the key requirements mentioned in the vacancy. Salary, benefits, application deadline and detailed selection stages are not provided in the available job information, so candidates should verify these details through the official recruitment source.
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