Zayed University : Professionals seeking a rewarding administrative career in the United Arab Emirates now have an excellent opportunity to join one of the country’s most prestigious higher education institutions. Zayed University has announced a new vacancy for the position of Executive Assistant at its Dubai campus, inviting qualified and experienced candidates to become part of its professional administrative team.
This full-time position offers the chance to work closely with the Office of the Vice President, supporting executive-level operations in a dynamic academic environment. The role is designed for highly organized professionals who possess exceptional communication skills, extensive administrative experience, and the ability to manage confidential information with professionalism and discretion.
For individuals looking to advance their careers in executive administration while working in a respected government university, this vacancy presents an outstanding opportunity. Along with an attractive tax-free salary, employees can benefit from comprehensive employment packages, career growth opportunities, and exposure to senior leadership within one of the UAE’s leading universities.
About Zayed University
Established as one of the UAE’s premier higher education institutions, Zayed University has earned an outstanding reputation for academic excellence, innovation, and professional development. Named after the founding father of the United Arab Emirates, the university is committed to producing graduates equipped with the knowledge and skills needed to contribute to the country’s future.
The university operates campuses in Abu Dhabi and Dubai and offers a wide range of undergraduate and postgraduate programs across disciplines such as business, engineering, communication, education, information technology, arts, health sciences, and social sciences.
Over the years, Zayed University has built a multicultural workplace where academic professionals, administrators, and support staff collaborate to maintain the institution’s high standards of excellence.
Employees enjoy working in a professional environment that values innovation, teamwork, integrity, diversity, and continuous learning.
Position Overview
Job Title: Executive Assistant
Location: Dubai, United Arab Emirates
Organization: Zayed University
Employment Type: Full-Time
Department: Office of the Vice President
The Executive Assistant position is a senior administrative role responsible for providing comprehensive executive support to the Vice President and the executive office. The successful candidate will coordinate daily operations, manage executive schedules, organize meetings, prepare official correspondence, and ensure efficient communication across departments.
The position requires a proactive individual capable of working independently while maintaining close collaboration with university leadership, government entities, and external stakeholders.
About the Role
The Executive Assistant serves as one of the key administrative professionals within the Office of the Vice President. The individual selected for this role will be responsible for ensuring that executive operations run smoothly and efficiently.
This includes managing confidential documentation, coordinating high-level meetings, arranging official visits, monitoring important projects, maintaining executive calendars, and assisting with strategic initiatives.
Because the role involves direct interaction with senior leadership and government officials, candidates should demonstrate professionalism, diplomacy, excellent organizational skills, and strong attention to detail.
Applicants who have previous experience supporting senior executives, managing complex schedules, and handling multiple priorities simultaneously are encouraged to apply.
Key Responsibilities
The Executive Assistant will undertake a wide variety of executive and administrative duties that contribute to the effective functioning of the Vice President’s Office.
Responsibilities include, but are not limited to:
- Managing the daily administrative operations of the Vice President’s Office.
- Screening incoming correspondence, requests, emails, and official documents before presenting them to senior management.
- Prioritizing urgent matters and ensuring prompt responses where necessary.
- Maintaining the Vice President’s calendar and scheduling appointments efficiently.
- Organizing meetings, conferences, and executive briefings.
- Preparing agendas, recording meeting minutes, and following up on action items.
- Coordinating official travel arrangements when required.
- Supporting senior executives with administrative and operational tasks.
- Preparing reports, official letters, speeches, and presentations in Arabic.
- Reviewing Arabic documents to ensure grammatical accuracy and compliance with institutional standards.
- Managing confidential records and official documentation with the highest level of discretion.
- Maintaining organized filing systems for physical and electronic records.
- Coordinating with various departments to facilitate communication and project implementation.
- Tracking strategic initiatives and ensuring deadlines are met.
- Following up on executive directives and preparing progress updates.
- Organizing official events hosted by the Vice President’s Office.
- Coordinating protocol arrangements for government officials, dignitaries, and VIP guests.
- Ensuring proper etiquette and official protocol during executive meetings and institutional events.
- Liaising with administrative teams at both Dubai and Abu Dhabi campuses.
- Supporting internal and external communication activities.
- Handling confidential information professionally and securely.
- Assisting in preparing executive reports and documentation for board meetings when required.
Ideal Candidate Profile
Zayed University is seeking a motivated administrative professional with a strong background in executive office management.
The ideal candidate should possess:
- Outstanding organizational skills.
- Strong multitasking abilities.
- Excellent communication skills.
- Professional appearance and conduct.
- Ability to work under pressure.
- Strong problem-solving capabilities.
- High attention to detail.
- Excellent time management.
- Ability to maintain confidentiality.
- Positive attitude.
- Strong interpersonal skills.
- Ability to collaborate across departments.
Candidates who demonstrate leadership qualities and possess previous experience supporting senior executives will have an advantage during the recruitment process.
Educational Qualifications
Applicants are expected to possess:
- Bachelor’s Degree in a relevant discipline from a recognized institution.
Relevant educational backgrounds may include:
- Business Administration
- Management
- Public Administration
- Office Administration
- Human Resources
- Communication
- Government Administration
- Other related fields
Experience Requirements
Candidates should have:
- Minimum four years of executive administrative experience.
- Experience supporting senior management or executive leadership.
- Previous work within universities, government institutions, or large organizations is considered beneficial.
- Experience handling confidential executive documentation.
- Experience coordinating meetings and executive schedules.
- Experience in protocol management is an added advantage.
Required Skills
Successful candidates should possess excellent technical and professional competencies, including:
Administrative Skills
- Executive office administration
- Calendar management
- Documentation management
- Meeting coordination
- Report preparation
- Record management
Technical Skills
- Microsoft Office Suite
- Word
- Excel
- PowerPoint
- Outlook
- Document management systems
Communication Skills
- Excellent spoken English
- Excellent written English
- Excellent spoken Arabic
- Excellent written Arabic
Strong bilingual communication abilities are highly preferred because the position requires preparing official Arabic correspondence and reviewing Arabic documentation.
Protocol Responsibilities
One of the most important aspects of this position involves coordinating protocol for official visitors.
The Executive Assistant may assist with:
- Government delegations
- International university representatives
- VIP guests
- Senior government officials
- Institutional ceremonies
- Executive meetings
- Official receptions
Candidates familiar with UAE governmental protocol standards will have a competitive advantage.
Working Environment
Zayed University provides employees with a modern and collaborative working environment.
Staff members benefit from:
- Professional workplace culture
- Multicultural workforce
- Advanced office facilities
- Collaborative leadership
- Continuous learning opportunities
- Respectful working relationships
- High ethical standards
The university encourages innovation, employee engagement, and professional excellence across all departments.
Employee Benefits
The Executive Assistant position comes with an attractive employment package designed to support both professional and personal wellbeing.
Benefits include:
- Competitive tax-free salary.
- Housing allowance.
- Annual airfare for the employee and eligible family members.
- Educational assistance for dependent children.
- Comprehensive healthcare coverage.
- Paid annual leave.
- Professional development opportunities.
- Training programs.
- Career advancement opportunities.
- Stable government-sector employment environment.
Actual benefits may vary depending on employment policies and eligibility criteria.
Why Consider This Opportunity?
Working as an Executive Assistant at Zayed University offers much more than a traditional administrative role.
Employees gain valuable experience by:
- Supporting senior university leadership.
- Participating in strategic initiatives.
- Working within one of the UAE’s most respected academic institutions.
- Building professional networks.
- Developing executive-level administrative expertise.
- Enhancing leadership and organizational skills.
- Contributing to higher education excellence.
For professionals interested in long-term career development, this role provides excellent exposure to executive operations and institutional governance.
Career Growth
Executive Assistants often develop specialized skills that can lead to future positions such as:
- Executive Office Manager
- Senior Administrative Manager
- Operations Manager
- Executive Coordinator
- Project Coordinator
- Administrative Services Manager
- University Administration Manager
- Director of Administration
The experience gained in executive support also opens opportunities across government entities, multinational companies, educational institutions, and private organizations.
Tips for Applicants
Before submitting your application, ensure that your CV highlights:
- Executive administrative experience.
- Experience supporting senior leaders.
- Arabic and English language proficiency.
- Project coordination experience.
- Calendar and meeting management.
- Confidential document handling.
- Microsoft Office proficiency.
- Organizational achievements.
- Communication skills.
- Leadership support experience.
Where possible, include measurable achievements that demonstrate your ability to improve administrative efficiency or support executive decision-making.
How to Apply
Interested candidates should submit their application through the official Zayed University careers portal.
Applicants are encouraged to:
- Prepare an updated CV.
- Verify that all employment information is accurate.
- Include relevant educational qualifications.
- Mention professional certifications if applicable.
- Highlight executive office experience.
- Emphasize bilingual communication skills.
- Submit applications as early as possible, as recruitment may close once suitable candidates are identified.
Apply Here:
Final Thoughts
The Executive Assistant vacancy at Zayed University represents an outstanding opportunity for experienced administrative professionals seeking a prestigious career in Dubai. With a competitive tax-free salary, excellent employee benefits, exposure to senior leadership, and a professional working environment, this role is ideal for candidates who enjoy executive support, organizational management, and administrative excellence.
Working within the Office of the Vice President allows professionals to contribute directly to the operations of one of the UAE’s leading universities while building valuable experience in executive administration. The combination of career stability, professional development, and comprehensive employee benefits makes this position particularly attractive for individuals aiming to establish or further their careers in the UAE’s higher education sector.
Candidates who meet the eligibility criteria, possess strong English and Arabic communication skills, and have a proven background in executive office administration are encouraged to apply promptly through the official recruitment portal before the vacancy is filled.
